Every late invoice costs a discount or a supplier. An AP team that runs on time costs less than either.
Invoice capture and coding, 3-way matching, approval routing, payment runs, vendor statements and a vendor helpdesk — delivered by Philippine AP specialists inside your ERP under SOX-aware controls, so invoices are paid on time, once, to the right vendor, at a fraction of onshore cost.
John Maczynski, CEO · Ralf Ellspermann, CSODesigned for programs scaling from 5 – 500+ FTEs
Our AP team is buried in paper invoices, we miss early-payment discounts and we’ve had duplicate payments. Can an outsourced AP team fix this without losing control?
Yes, and control usually improves. Vetted Philippine AP teams work inside your ERP under your delegation of authority: invoices are captured and coded, matched to POs and receipts, routed for approval by your rules, and paid in runs you release. Duplicate checks and vendor-master controls run before payment, not after.
In accounts payable, a missed discount is margin, a late payment is a supplier relationship, and a duplicate payment is cash that leaves twice and comes back once, if at all. AP here is scored on on-time rate, touchless rate and cost per invoice, not invoices keyed.
Four stations, run daily — invoice in, exception cleared, payment out, vendor answered.
AP works when exceptions are cleared fast and controls run before the payment, not after.
Invoices captured from email, portals, EDI and paper through OCR or IDP, validated for required fields, coded to GL and cost center by rule or lookup. The control: low-confidence fields are human-validated before posting; vendor and PO references are verified.
PO-backed invoices matched two- or three-way against PO and receipt within tolerances; non-PO invoices routed for coding and approval. The control: exceptions — price, quantity, missing receipt — are worked same day with buyers and receivers.
Approvals routed by your delegation of authority; payment proposals built to terms and discount deadlines; runs released by you. The control: duplicate and vendor-master checks run before every proposal; bank changes are call-back verified.
A vendor helpdesk answers status queries, statements are reconciled, credits chased, and month-end accruals and aging reports prepared for your close.
“AP is the back-office function CFOs notice only when something goes wrong: a supplier stops shipping, a duplicate hits the audit, a discount is missed at quarter end. A good AP team makes it boring, and boring AP is worth a great deal.”
PO creation support, vendor onboarding and master-data maintenance, catalog and contract compliance checks, and spend analytics. The broader finance function is on our Finance & Accounting page.
Expense report audit against policy, receipt validation, corporate card reconciliation and reimbursement runs in Concur, Expensify or your ERP.
Vendor payments under HIPAA-aware handling, claims-related payables, and multi-entity, multi-currency AP with intercompany controls. Receivables are covered on our Accounts Receivable page.
A keying team vs. an AP operation with controls in front of the payment.
Seven dimensions, read as risk vs. protection.
You own the ERP, the approvals and the release of every payment. We supply the AP operation — never a payment you didn’t authorize.
Approval limits, segregation of duties and payment-release rights are set in your ERP and stay with your people. AP specialists prepare; your approvers approve; your treasury releases.
Every change to vendor banking details is confirmed with a known contact on a known number before it takes effect. This single control stops most payment fraud.
Finance & Accounting covers the full finance function; Bookkeeping covers ledgers for smaller companies; Accounts Receivable covers the cash-in side. This page covers AP: invoice-to-pay and vendor management.
Payroll, tax and treasury transfers, and any payment above your threshold, remain in-house by design.
Indicative 2026 rates — priced by role, fully loaded per hour.
EQUIVALENT
EQUIVALENT
Per-invoice pricing typically $1.50–$4.00 fully loaded depending on PO mix and channel. Rates confirmed per engagement.
Price my AP program →SOX-aware controls — segregation of duties, approval limits and evidence retention in your ERP · SOC 1 Type II / SOC 2 Type II — certified providers · Vendor bank-change verification by call-back to a known contact · 1099 and VAT/GST data captured for reporting · GDPR, RA 10173 for vendor and employee data.
An AP team live in 8 weeks — controls configured before the first payment proposal.
A gated transition. The team prepares its first payment run only after matching, duplicate checks and approval routing are tested and signed off.
Before a vendor runs your payables, can they show where their controls sit?
Three checks separate an AP operation from a keying team.
“Ask a prospective AP partner how they verify a vendor’s new bank account. If the answer is anything other than a call-back to a known contact on a number you already had, keep looking.”
Pay on time, once, to the right vendor — for less.
Tell us your invoice volume, ERP and PO mix, and we’ll hand you 6–10 vetted Philippine AP providers, every one assessed on controls, on-time rate and cost per invoice.
Book Your Free Call →The questions finance teams ask before outsourcing accounts payable.
Straight answers from the two principals accountable for each engagement.
What does accounts payable outsourcing include?+
Do we lose control of payments?+
Which ERP and AP platforms do your teams use?+
How do you prevent duplicate and fraudulent payments?+
What is a good touchless rate?+
How is AP outsourcing priced?+
Can you handle multi-entity and multi-currency AP?+
How long does AP transition take?+
Is the work SOX-compliant?+
What does AP outsourcing cost in the Philippines?+
Two Decades Building and Advising Award-Winning Philippine BPO Operations
Ralf benchmarks AP providers on pre-payment controls, touchless rate and vendor-master discipline.
View full bio →
Former Global EVP of the World’s Largest Contact Center · Four Decades of Outsourcing Experience
John reviews the delegation-of-authority model and commercial terms behind each AP program on this page.
View full bio →Re-audited as SOX guidance, payment-fraud patterns and ERP practices change. Every benchmark on this page is held to PITON-Global’s internal vetting standard.